Our Space Matters by Yogamatters
Terms and Conditions of Hire (Version 1 – 01 September 2025)
A space for stillness, movement, and community.
Legal Information
ourspacematters.com (“Our Space Matters” or “Our Space”) is a website owned and operated by Yogamatters Limited (“Yogamatters”, “the Company”, “we”, “us”).
Registered in England and Wales under company number 04221996.
Registered office: Oakforest House, 1–5 Summerland Gardens, Muswell Hill, London N10 3QN.
Main trading address: Oakforest House, 1–5 Summerland Gardens, Muswell Hill, London N10 3QN.
VAT number: GB 774 4258 06.
Yogamatters Limited is a private company limited by shares.
1. Definitions and Purpose
1.1 The Company means Yogamatters Ltd, registered in England and Wales, which owns and operates Our Space Matters.
1.2 The Hirer means the individual or organisation hiring the Premises under this Agreement. The Hirer is the sole contracting party and is legally responsible for compliance with these Terms and Conditions.
1.3 The Facilitator means any person engaged by the Hirer to lead or deliver a session or event at the Premises. Where the Facilitator is not the Hirer, the Hirer remains fully responsible for the Facilitator’s conduct and must ensure that the Facilitator holds valid professional indemnity insurance.
1.4 The Premises means the studio space located at Oakforest House, 1–5 Summerland Gardens, Muswell Hill, London N10 3QN.
1.5 Booking means the agreed hire period confirmed in writing by the Company.
These Terms and Conditions constitute the entire agreement between the Company and the Hirer for the hire of the Premises. By submitting a booking request, the Hirer confirms that they have read, understood, and agreed to be bound by them.
2. Permitted Use and Restrictions
2.1 Permitted Use
The Premises may only be used for wellbeing-focused activities, including but not limited to:
Yoga, Pilates, meditation, tai chi, qigong, breathwork, and similar practices;
Therapeutic sessions (e.g. yoga therapy, physical therapy, bodywork), with the Hirer providing their own equipment;
Small workshops, reflective gatherings, or discussion groups promoting health and wellbeing;
Filming, livestreaming, or photography connected with wellbeing.
2.2 Prohibited Use
The Premises must not be used for:
Illegal, hazardous, discriminatory, or inappropriate activities;
Any activity involving nudity;
Events exceeding twelve (12) persons in total, including all attendees and any Facilitators, without prior written approval;
Religious ceremonies, meaning formal acts of worship or observance associated with an organised religion (including but not limited to services, rites, sacraments, congregational prayer, or comparable practices). For the avoidance of doubt, this restriction does not extend to activities of a spiritual or philosophical nature provided they are consistent with the wellbeing focus of the Premises;
Political activities such as rallies, campaigning events, or formal party-political meetings. This does not prevent discussion groups or reflective workshops provided they are consistent with the wellbeing focus of the Premises;
Retail sales, wholesale activity, or pop-up shops;
Alcohol-centred events, loud parties, or activities inconsistent with the wellbeing purpose;
Overnight stays;
Pets (except registered assistance dogs);
Food preparation or catering (only water in sealed bottles or hot drinks in lidded containers are permitted);
Attaching decorations, signage, or fixings without prior written consent.
2A. Licence to Occupy
The Hirer is granted a non-exclusive, revocable licence to use the Premises strictly for the purposes, dates, and times specified in the Booking.
This Agreement does not grant the Hirer exclusive possession of the Premises, nor does it create any tenancy, lease, or other legal estate or interest in land.
The Hirer shall have no right to remain in occupation of the Premises outside the agreed Booking times and must vacate promptly at the end of each session.
Bookings are strictly limited to the standard hire, half-day, full-day, or evening block sessions specified in Section 4. Multi-day occupation or continuous use of the Premises is not permitted.
The Hirer acknowledges that their right to use the Premises is personal, conditional, and revocable, and may not be assigned or transferred.
3. Capacity and Suitability
3.1 Maximum occupancy is twelve (12) persons, including all attendees and any Facilitators.
3.2 The Premises are not suitable for babies or children under 12.
3.3 For participants aged 13–17, the Hirer must ensure appropriate safeguarding measures are in place and, if applicable, ensure Facilitators are suitably qualified.
3.4 Accessibility: The Premises are not fully wheelchair accessible. The Hirer is responsible for assessing suitability for all attendees.
4. Hire Rates
Standard Hire (90 minutes): £25
Half Day (4 hours): £100
Full Day (8 hours, 9:00–17:00): £200
Evening Block (4 hours, 17:00–21:00): £125
Bespoke: by request.
Hire times include setup and clean-down. Rates are reviewed periodically; regular Hirers will be notified with at least one months’ notice.
5. Reservations and Insurance Requirements
5.1 Reservation Requests
Requests must be submitted via the booking system.
Reservations are not confirmed until reviewed and approved in writing by the Company.
5.2 Insurance
The Hirer must hold valid insurance for the duration of the Booking, including:
Public Liability (minimum £5,000,000 any one claim);
Professional/Practitioner Indemnity (minimum £1,000,000 any one claim).
If the Facilitator is not the Hirer, the Hirer must ensure that the Facilitator holds appropriate professional indemnity insurance. The Company may request evidence of such insurance at any time.
Bookings will be refused or cancelled if insurance requirements are not met.
5.3 Booking Limits
The Company reserves the right to limit the number of Standard Hire sessions that may be booked per Hirer per day. Details of current booking limits are published on the Company’s website.
6. Payments
6.1 Payment is required to confirm a Booking. Payment must be made within forty-eight (48) hours of receipt of the Company’s payment link, and at least seventy-two (72) hours before the Booking commences.
6.2 Payments are accepted via Stripe (Visa, MasterCard, American Express).
6.3 All payments are non-refundable and non-transferable, except as expressly provided in Clause 7.
7. Cancellations and Refunds
7.1 By the Hirer
Standard Hire (90 minutes): cancellations made at least seventy-two (72) hours before the start time will be refunded. Less than seventy-two (72) hours: non-refundable.
Half Day, Full Day, Evening Block, Bespoke: cancellations must be made at least one (1) month in advance. Less than one month: non-refundable.
7.2 By the Company
The Company may cancel a Booking due to unforeseen circumstances. Liability is limited strictly to refund of the hire fee.
7.3 Force Majeure
The Company accepts no liability and no refund shall be made for cancellations caused by events outside its reasonable control (including but not limited to fire, flood, utility failure, government restrictions, or public health measures).
8. Amendments
8.1 Amendment requests must be made in writing by email.
8.2 Requests must be received at least one (1) week in advance (Standard Hire) or one (1) month in advance (other Bookings). Later requests will be treated as cancellations under Clause 7.
8.3 Approved amendments are subject to availability and a £5 administration fee.
9. Induction and Site Visits
The Company reserves the right to require first-time Hirers, or those booking longer sessions, to attend a site induction or visit prior to approval.
10. Health and Safety
10.1 The Hirer is responsible for the safety and conduct of all participants, including Facilitators.
10.2 The Hirer must:
Comply with all health and safety, fire safety, and safeguarding legislation;
Ensure all Facilitators are suitably qualified and insured;
Familiarise participants with fire exits and emergency procedures;
Report accidents or incidents immediately;
Insure there are no hazardous substances in the space.
10.3 Fire safety restrictions: no open flames, incense, smudging, or unauthorised electrical appliances.
10.4 Breach of safety requirements may result in immediate termination of the Booking without refund.
11. Indemnity and Damages
11.1 The Hirer shall indemnify and hold harmless the Company against all claims, damages, costs, or liabilities arising from the Booking, including injury to participants or damage to property.
11.2 The Hirer is liable for all damage to the Premises, its fixtures, and equipment, and must reimburse repair or replacement costs on demand.
11.3 All property brought onto the Premises is at the Hirer’s risk and must be removed after the Booking. Items left may be removed or disposed of at the Hirer’s expense.
11.4 The Hirer must leave the Premises clean and tidy. A minimum £20 cleaning fee applies if the Premises are left in an unsatisfactory state.
12. Setup, Clean-Down and Equipment
12.1 Setup and clean-down must be completed within the hire period.
12.2 Equipment inventory to be carried out before and after use and notify The Company of any discrepancies.
12.3 All equipment must be cleaned and stored correctly after use.
12.4 All rubbish must be bagged and placed in the designated area.
13. Access and Lock-Up
13.1 Access details will be provided in advance as part of Booking confirmatoin email.
13.2 The Hirer must confirm arrival and departure via the designated WhatsApp group (used solely for operational purposes).
13.3 Where required, the Hirer is responsible for locking the building securely and returning keys to the key safe.
14. Parking
No on-site parking is available. Paid parking is available nearby through Haringey Council zones and standard parking apps.
15. Lost Property
Items left on the Premises will be retained for seven (7) days and then disposed of or donated. The Company accepts no liability for lost property.
16. Privacy and Data Protection
16.1 The Company collects Hirer data (name, email, phone, address) for operational purposes only.
16.2 Data will not be shared with third parties.
16.3 Participation in the operational WhatsApp group is required.
16.4 Data is processed in accordance with UK GDPR and the Data Protection Act 2018.
16.5 For further details, please refer to the Yogamatters Privacy Policy available at www.yogamatters.com
17. Governing Law and Jurisdiction
This Agreement is governed by and construed in accordance with the laws of England and Wales. The parties submit to the exclusive jurisdiction of the courts of England and Wales.
18. General Provisions
18.1 Entire Agreement – These Terms and Conditions constitute the entire agreement between the Company and the Hirer. No variation is effective unless made in writing and signed by both parties.
18.2 No Assignment – The Hirer may not assign, transfer, or sublet their rights under this Agreement. For the avoidance of doubt, engaging Facilitators to deliver sessions under the Hirer’s responsibility shall not constitute assignment.
18.3 Severability – If any provision is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
19. Acceptance of Terms via Online Booking
19.1 By ticking the box confirming acceptance of these Terms and Conditions during the online booking process, the Hirer acknowledges that they have read, understood, and agreed to be bound by them.
19.2 The act of ticking the acceptance box shall be treated as the Hirer’s electronic signature.
19.3 The Agreement shall be deemed to come into effect on the date full payment is received by the Company. That date shall constitute the date of this Agreement.
19.4 The Company will issue an email confirmation of Booking, which shall include reference to these Terms and Conditions and the effective date of the Agreement.